Successful HOA Meetings

Challenge

Board members and homeowners of one of Lerch Early’s HOA clients were subjected to excessively long and argumentative board of directors and membership meetings.

Strategy

Lerch Early’s community association attorneys regularly provide training to board members on how to run effective meetings. In this case, we scheduled training for the board of directors on Robert’s Rules of Order. Board members learned the benefits of a well-run meeting, the differences between running large and small meetings, how to construct an agenda, voting methods, and what to include in meeting minutes. We then conducted a meeting using what they learned at the next board meeting.

Result

Using what they learned and saw demonstrated, the board was able to cut board meeting times significantly. For the subsequent membership meeting, the board chair distributed an agenda to the owners prior to the meeting and explained the procedures at the meeting’s outset. The annual meeting ran smoothly with a minimum of disruption. When a resident with a perpetual grievance raised a complaint, there was no second, so the meeting proceeded. After the meeting, several owners commented that it was the best meeting they had attended.